Orientation to the Instructor Station

The main control of the room is accomplished at the instructor station.

• The instructor station has four main parts from right to left:
  • The zoom device
    • For Hosting or Joining Zoom sessions without having to use your device, or the provided desktop:
      
  • Cables to plug your own devices into:
    
  • The provided desktop:
    
  • The main control panel:
    
• Then there are
  • the microphones in the ceiling, you can walk all around the room and speak freely, and the system will hear you.
  • The cameras on the north and south walls
  • There is a Wireless Display to show other device screens, without plugging in any cables.
  • The five pods for integrating on-site small groups with discrete zoom breakout rooms, using zoom ( advanced )

THE PROVIDED DESKTOP COMPUTER

If you use the Provided Desktop Computer you will be able to:

• Display Powerpoint windows & share screens via zoom as normal
• AND
• Route the ceiling microphone signals directly into Zoom/Panopto
• Route the Built-in Cameras in the IPE Classroom to Zoom/Panopto as your web camera

The computers in the podiums should always be powered on. But, if they have gone to sleep:

• Wiggle the Mouse
• OR
• Touch a key on the keyboard to wake up the computer

If the display is still dark, turn on the power to the display.

If you’ve confirmed the monitor is on & the computer is still dark.  Please let
sswtech@uw.edu
know or go to room 12 on the G level, so that we can start the computer for you.

Log in with your UWNETID

The computer’s are automatically connected to the wireless network so once you’re logged in – you can check email go to google drive/One drive etc.
But if you’d like to physically load files on to the computer, look for the USB ports on the back left corner of the monitor.

USING YOUR OWN DEVICE

Examine your device to determine which output plug shape your device uses & use one of the adapters on the adapter ring, if necessary.

If you do need an adapter.  plug the HDMI input to the HDMI cable, then adapted end into your device.

If you don’t need an adapter Plug in your device to the HDMI cable with HDMI label directly into the HDMI port of your device.

The system will auto detect that you want to use your device & switch the displays and audio from the Provided Desktop to your device

Then Plug in the USB cable to the USB port of your device to gain access to the Ceiling Mics, Cameras & Speakers.

Choose “AV Bridge” as your camera, mic & speaker in Zoom, Panopto, or other a/v app.

• To switch the system back to paying attention to the provided desktop:
  • Unplug the cable from your device AND ANY ADAPTER, if used.

ROOM AUDIO

to control the level of the provided desktop computer’s (or your device that’s connected to the HDMI cable) volume in the room:

• Move the slider under the label “Volume” to your desired volume & Mute/Unmute as seen here:
• 
• The audio will come out of the ceiling speakers all around the room. 
• pro-tip! a youtube’s video in this room has 3 volume sliders that can be set at different levels.  Putting
  • & then using the control panel’s “Volume” to control the volume is an easy way to control the volume reliably.
  • the windows volume at 100%
  • the youtube video window player’s volume at 100%

MICROPHONES

There are two ambient mics built into to the celing of the IPE Classroom as shown here:

These mics will pick up anyone’s voice & send it to Zoom/Panopto.  You don’t have to be facing the mics for them to work.  But do keep in mind that voices in the back of the room will also be picked up as well.

To use the mics Make sure “A/V Bridge” is selected as the microphone source in Zoom or Panopto.

USING THE BUILT IN CAMERAS IN IPE Classroom

You can use 2 built-in cameras in the IPE Classroom as web cameras for Zoom or Panopto to show the presentation area, or the audience.

Choose “AV bridge” as your camera source in Zoom or Panopto or other program you are using, on the provided desktop or on your device via the USB cable.

Then, select

North
or
South
Under the heading of “Conference Camera” on the main page of control panel as seen here:

To adjust the camera angle of a particular camera, touch the corresponding button at the bottom of the control panel to bring up it’s control page, as seen here:

and here:

To select one of the preset camera angles, press the 1,2,3, or 4 buttons.

To temporarily further fine-tune that preset camera angle to your liking:

• You can press the UP, DOWN, LEFT, RIGHT, ZOOM IN, ZOOM OUT button on the preview of the image itself.

NOTE:

• Switching between North & South cameras takes approximately 3 seconds

Advanced: Dividing the Room’s Screens

You can, if you’d like, Divide the rooms such that the main north & south monitors/tvs show different content.

To have the main displays/TVs show different screens, on the instructor station, right-hand-side touch panel, press “Advanced Mode” & then choose what display to show on the north or south displays/tvs independently, as shown here:

Advanded: POD Use

In the IPE classroom, at the head of the 5 tables is a “pod” that consists of a television/video monitor and an advanced A/V bar that is connected to a small computer.  The A/V bar can see folks around the table & listen and focus in on the people around the table.  A couple important points about the pods:

1. They can only join existing meetings, not create them
2. Because there are five pods are in a somewhat small space, balancing volume and microphone sensitivity requires a little more care than just using the main room by itself.  more about that later.
3. You have to create five breakout room, or use all five pods, but each Pod needs to be in it’s own breakout room & don’t place more than one Pod in the same breakout room.

The five pods in the IPE classroom can be used to connect to breakout rooms hosted by the main room or other zoom rooms independent of the main room’s zoom meetings.

For example, you could host a zoom meeting & then have five separate break rooms & each podium could join those five rooms and your off-site attendees could also join which ever of the 5 breakout rooms you’d prefer, instead of all being in one breakout room/small group.

To turn on the screens at the pods to show the off-site zoom info,

• At the instructor station, on the right hand control panel
  • Press the “Advanced Mode” button at the bottom of the screen
  • For each pod that is to join break out rooms
    • Touch the “local” button that corresponds to each pod you’d like to use.
    • 
• PRO TIP!
  • if you’re not using all 5 pods, you’ll have a smoother experience by using pods that are furthest away from each other
  • and then adding in the closer together pods as needed.

How to join the pods to a break out rooms:

• Create the breakout rooms in advance or during your zoom session.
• IMPORTANT
• Once you’re ready to have the pods join the breakout rooms
  • At the instructor Station, press the mute on the right hand side touch panel to mute the signal from the ceiling mics
    • Press the mute on the right hand side touch panel to mute the sound from the ceiling speakers
    • as per this image:
    • 
• Ask the folks close to the pod touchpanels to press the “join meeting” button
  • 
• Have them enter the zoom meeting ID:
  • 
• IMPORTANT
  • Ask the folks close to to the pod touch panels to mute their microphones AND slide the speaker volume to the left the volume slide as shown below:
    • 
• Place the pods in the breakout rooms, with one pod per breakout room.
• once the pods have joined
  • ask the folks closest to the pod touch panel to unmute their microphones & raise the speaker volume until each person around the table can hear the off-site members of their breakout room, but no louder, since the other pods will be trying to hear just the folks around their tables & amplified voices from other pods might interfere with the voice isolation software.
• It’s good practice to keep the main sessions/rooms mics and speakers muted during the breakout sessions to prevent that audio from interfering with the pod’s audio
• Once the breakout sessions are wrapping up
  • Ask the folks closet to the pod touch panels, to mute their mics and turn their speakers down.
  • When the breakout sessions are fully done,
    • unmute the main session’s/room’s Microphone and speakers
    • if the pods are still repeating sound from the main session
      • have the pods leave the zoom meeting.

To wrap-up a session & turn the pods off:

• Have each pod leave the zoom meeting by pressing the leave button on the pod’s interface,
  • 
• On the instructor station’s right hand side touch panel, change the state of the pod from “Local” to “off” or your other choice
  •